Apostille Expiration

November 27, 2016 by

Apostille Frequently Asked QuestionsA common question we are asked is, “Do apostilles expire?”

The answer is no.  An apostille does not have an expiration date.  But, the country requesting your apostille may have a time limit on how old your apostille and document can be.

For example, an FBI background check apostille is typically accepted by most countries if it has been issued and apostilled within the past three months.  The reason for this is to prevent criminals from entering their country but also allow time for law abiding citizens enough time in order to complete their documents.

We have seen some countries request a background check issued within the past 30 days with an apostille.  It’s important to note every country has procedures to follow.  Some countries like Italy request a background check from the State of residence and also the FBI.  Be sure to check with the receiving country on what their requirements are in order to avoid any delays or additional costs in completing your documents.

Here is typically what’s included in a Apostille:

  • Country … [country name] This public document
  • has been signed by … [name]
  • acting in the capacity of … [function]
  • bears the seal/stamp of … [authority] certified
  • at … [location]
  • the … [date]
  • by … [name]
  • No … [apostille registration number]
  • Seal/stamp … [of the authority giving the apostille]
  • Signature … [signature of authority giving the apostille]

Every US State issues an apostille.  You can also obtain an apostille from the Secretary of DC and also the U.S. Department of State.  We have provided examples of State issued apostilles here: Example of US State apostilles

USA Apostille, Inc. is the leader in document certification, legalization, attestation, and apostille services.

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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Los Angeles Apostille – Glendale, CA

November 1, 2016 by

international-apostillle-services-inc-los-angeles-officeInternational Apostille Services, Inc. is pleased to announce that we have opened our newest apostille office in Glendale (Los Angeles), CA.

Located just 15 minutes from the California Secretary of State’s office in Los Angeles, our office provides fast same-day California Apostille Services.  Documents mailed in or dropped-off at our office before 2:30 PM can be processed the same-day through the State office.  We also provide FedEx overnight return shipping to most addressed within the United States at no additional cost.

The very first step is to contact us.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and provide you easy to follow step-by-step instructions.  Our office in Los Angeles can also process documents from Alaska, Arizona, Hawaii, Idaho, Nevada, Oregon, and Washington State.

Common documents we can apostille are:

  • Birth Certificates
  • Marriage Certificates
  • Death Certificates
  • Divorce Decree
  • Single Status Affidavit
  • Background Checks (Local, State, FBI)
  • Power of Attorney
  • Copy of Passport
  • Copy of Driver License
  • Transcripts
  • Diplomas
  • Authorization Letter
  • Travel Consent Letter
  • Articles of Incorporation
  • Certificate of Good Standing
  • Certification of Free Sale
  • Certification of Origin
  • Corporate Power of Attorney
  • Commercial Invoice

USA Apostille, Inc. is the leader in document certification, legalization, attestation, and apostille services.

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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Certificate of Origin and Commercial Invoice Attestation

October 20, 2016 by

Have you been asked to have a Certificate of Origin and a Commercial Invoice attested for use in another country?

If you are planning to export goods into another country, you will be required to provide the necessary paperwork (Certificate of Origin and Commercial Invoice).

The most common countries to request these type of documents are: Qatar, Kuwait, United Arab Emirates (UAE), Iraq, Jordan, Egypt, Saudi Arabia, Oman, Libya, Yemen, Lebanon, Vietnam, and Iran.

Note: If the country requesting your documents is a member of the Hague Apostille Convention, then all your documents require is the State apostille.  Hague Apostille Member Countries

The requirements for every country is unique.  Some countries will request your documents to be notarized by the local Chamber of Commerce while others only require a company representative to sign the documents in front of a notary public.  Some countries will request the documents to be authenticated by the National U.S. Arab Chamber of Commerce while another will ask for the documents to be authenticated through a designated law office in Washington, D.C.

In order to understand the requirements of the country, the first step is to contact our office. It’s important to have your documents with you when you call.  Also, we will need to know the value of your commercial invoice.

Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and provide you easy to follow step-by-step instructions.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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Apostille Florida – Tallahassee

October 9, 2016 by

apostille-floridaDo you need to apostille your documents from the State of Florida?

In the State of Florida, the only government office allowed to issue the Florida state apostille is the Florida Department of State.  Every day, our staff hand delivers and picks-up documents from the Florida Department.  This ensures that your documents will be processed quickly.

Unlike most of our competitors, our satellite office in Tallahassee is staffed with professionals who can hand-deliver and pick-up your directly from the State office.  What makes our service unique is that we expedite the processing of your documents directly from the State allowing you the time to focus on more importing projects.

The Florida Department of State (Secretary of State) will certify or apostille the following documents:

  • Documents notarized or certified as true copies by a Florida Notary Public
  • Birth and Death Certificates bearing the signature of the State Registrar obtained from the Bureau of Vital Statistics in Jacksonville Florida
  • Vehicle Titles certified by the Florida Department of Motor Vehicles
  • Corporation documents bearing the signature of the Secretary of State
  • Documents certified by a Clerk of the Court from a county within Florida
  • For Notarized Documents The State Requires a Notarial Certificate to be on the document.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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Apostille Diploma and Transcripts

July 17, 2016 by

Apostille Diploma and TranscriptsHow to apostille a Diploma and Transcripts?

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your diploma and transcripts.  Our trained and knowledgeable staff have processed thousands of diplomas and transcripts issued from all 50 US States and for over 180 countries.  We have the knowledge and experience to process your documents quickly saving you time, money, and the frustration of dealing with a Government office.

If you are continuing your education in another country or if you have been offered a job, you will be required to provide an apostille on your diploma and transcripts.

We can apostille diplomas and transcripts issued from the following institutions:

  1. Universities
  2. Colleges
  3. Trade Schools
  4. State Issued Certificates (Example: Board of Accountancy)
  5. High School
  6. Middle Schools

The most common countries we process diplomas and transcripts are for South Korea, Qatar, United Arab Emirates (UAE), Saudi Arabia, Mexico, Venezuela, China, Vietnam and more!  Countries who are members of the Hague Apostille Convention only require the State apostille.  Please note that the apostille is issued from the Secretary of State’s office.

A diploma notarized by the institutions Registrar must be apostilled from the Secretary of State’s office.  Please beware of apostille service companies who will re-notarize and apostille your diploma and transcripts from a State other than the institution is located in.  Example: A New York apostille on a University of California diploma.

For countries who are not members of the Hague Apostille Convention, your documents will require multiple steps to complete.  These steps are State certification, US Department of State certification, an Embassy or Consulate legalization. Note: Some countries may only require your diploma and transcripts to be processed through the State and Embassy or Consulate office.  Please, call us for instructions, cost, processing time, and order forms.

The very first step is to contact the institutions Registrar.  The Registrar will need to meet with a notary and have your documents notarized.  If the institution does not have a notary on staff, you can hire a traveling notary to meet with the Registrar.  From our experience, the registrar will do one of the following:

  1. Notarize the original diploma and transcripts. (Best choice and requirement for Qatar).
  2. Notarize a color copy of the original diploma and the original transcripts.
  3. Sign and notarize a letterhead and attach it to the original diploma or a color copy of the original diploma.

Every institution has policies regarding how diplomas and transcripts are notarized.  Some will ask for you to mail in your original documents while another will have to order a new diploma.

Once your diploma and transcripts have been notarized, the next step is to contact our office.  Our trained and knowledgeable apostille agents are available Monday – Saturday from 8am to 7pm to answer your questions and provide you easy to follow step-by-step instructions.  Call us today at 1-888-810-4054.

International Apostille Services, Inc. is the leader in document certification, legalization, attestation, and apostille services. We process diplomas and transcripts issued from all 50 U.S. States and the District of Columbia in Washington, D.C.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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Apostille a Divorce Decree

June 15, 2016 by

Divorce Decree ApostilleObtaining an apostille on your Divorce Decree doesn’t have to be a challenge!  We’re here to help!

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your documents. We can apostille Divorce Decree’s issued from all 50 States including the Secretary of DC (Washington, D.C.)  The very first step is to contact our office.  Our trained and knowledgeable are available Monday – Friday from 8am to 7pm to answer your qeustions.

In order to apostille your divorce decree, you will need to mail in a certified copy.  A certified copy will typically have an emobossed seal from the Court and a real signature of the Deputy Clerk (Court Official).  If you are unsure of if your document is a certified copy, we recommend that you mail in your document to our office for verification and processing.

How to Get Your Divorce Decree:

A final decree of divorce is archived in the vital records office of your courthouse, in the county in which you obtain your divorce. In most situations, the court clerk or your attorney will mail you a copy of your final decree.If this doesn’t happen or you need an extra copy you should write to or go to the court clerk’s office and request a copy.

If you had hired an attorney to help you with your divorce, your attorney should have supplied you with a Certified Copy of your Divorce Decree.  If not, your attorney can obtain one from the court and overnight it to your location or recommend a service company which can obtain a certified copy from the court directly.

The reason why another country who is a member of the Hague Apostille Convention would request your Divorce Decree to be apostilled is because they want to make sure you are unmarried.  You may be asked to provide additional document.  For example: Birth Certificate Apostille, Background Check Apostille from the FBI Apostille, etc…

If the country requesting your Divorce Decree is not a member of the Hague Apostille Convention, then your documents may require further authentication through the U.S. Department of State in Washington, D.C. and legalization through the Embassy or Consulate office. Our Staff in D.C. can handle your Department of State and Embassy legalization requests quickly.

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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Marriage Certificate Apostille – Wedding

May 18, 2016 by

Marriage Certificate ApostilleDo you need an apostille on your Marriage Certificate?

At International Apostille Services, Inc., we take the guesswork out of gettting an apostille on your marriage certificate.  Our trained and knowledgeable staff are available Monday-Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step-by-step instructions.

We can apostille marriage certificates issued from all 50 US States including marriage certificates issued from the District of Columbia (Washington, D.C.).  In order to process your marriage certificate, you must obtain a certified copy from the County or State and mail in this document to our office for processing.

The most common reasons why you would need to apostille your marriage certificate are:

  1. Dual Citizenship
  2. Divorce
  3. Death of a Spouse
  4. Buying /Selling real estate
  5. Registering your marriage
  6. Starting a new job

The very first step is to contact our office.  Our trained and knowledgeable staff are available to answer your questions including emailing you the instructions, cost, and order forms.  Once you receive the instructions and order forms, go ahead and mail in your document to our office for processing.  Please note that we have nine offices throughout the United States which covers all 50 State and the District of Columbia.

If you are planning to get married within the United States (Example: Las Vegas, Nevada), please note that you will need to obtain a certified copy of your marriage certificate before you leave the country.  In certain situations, you can order the certificate and have it delivered to our office for processing.

Let us take the hassle out of getting an apostille on your marriage certificate.  Call us at 1-888-810-4054 today.

International Apostille Services, Inc. is the leader in document apostille services in the United States. We can process documents from all 50 U.S. States including documents issued by the U.S. Federal Government.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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Document Legalization

May 4, 2016 by

Document LegalizationDo you need document certification and legalization services?

At International Apostille Services, Inc., we take the guesswork out of certifying and legalizing your documents for countries who aren’t members of the Hague Apostille Convention.  Certifying and legalizing documents for non-member countries are either a two or three step process.  In order to determine if your documents require two or three steps, we will need to know the type of documents you have, the U.S. State your documents originate from, and the Country that is requesting your documents.

The very first step is to contact our office.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and provide you easy to follow step-by-step instructions.

Once we receive your documents, we’ll rush them to State and Government offices.  If your documents require U.S. Department of State certification, we’ll overnight your documents to our Washington, D.C. office for processing.  Please note that our processing times vary based out of the US State your documents originate from and the Country that is requesting your documents.

Common documents we can certify and legalize are:
Birth Certificate
Marriage Certificate
Death Certificate
Divorce Decree
Power of Attorney / Affidavits
Copy of Passport
Notarized Documents
Business Documents
Certificate of Free Sale
Certificate of Origin
Articles of Incorporation
Background Checks
and more!

International Apostille Services, Inc. is the leader in document legalization services in the United States. We process documents from all 50 U.S. States including documents issued by the U.S. Federal Government.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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Apostille Birth Certificate

April 11, 2016 by

Birth Certificate ApostilleDo you need an apostille on a Birth Certificate?

If you’re planning to get married, obtain dual-citizenship, move, work, or conduct business in another country who is a member of the Hague Apostille Convention, you may be asked to obtain an apostille your birth certificate.  The Apostille helps authenticate your documents so the country requesting it will accept it.  There are currently over 110 countries who are members of the Hague Apostille Convention.

We can apostille birth certificates issued from all 50 US States including the District of Columbia (Washington D.C.).  If you were born in the USA, we can apostille your documents.  We are, however, unable to apostille birth certificates issued from another country (Example: Russia, Mexico, Germany, etc…).  Document issued from another country must be apostilled there.  Also, if you are an American citizen born in another country, you will need to contact the US Department of State in Washington, D.C. for assistance.

The very first step is to contact our office.  Our trained and knowledgeable staff are available 8am to 7pm to answer your questions and to provide you easy to follow step-by-step instructions.  Our processing time is as fast as one business day and we do provide FedEx return shipping at no additional cost.

If the country requesting your documents is not a member of the Hague Apostille Convention, then your documents will require Embassy or Consulate legalization services. Documents destined for non-Hague Apostille countries will either require two or three steps to complete.  Our knowledgeable staff can provide you the breakdown in cost and processing time for these countries.

International Apostille Services, Inc. is the leader in document authentication services. We process documents from all 50 U.S. States including documents issued by the U.S. Federal Government.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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Apostille NYC

April 1, 2016 by

Apostille New YorkAt International Apostille Services New York, we take the guesswork out of getting an apostille on your documents.

Our New York office can apostille documents from Connecticut, Delaware, Maine, Massachusetts, New Hampshire, New Jersey, Pennsylvania, Rhode Island, Vermont, Virginia, and West Virginia.

The very first step is to contact our office.  Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm Monday – Friday to answer your questions and provide you easy to follow step by step instructions.

Here is a list of our current processing time for the following States:
New York Apostille: 1-2 business days
Delaware Apostille (corporate documents): 1-2 business days
Maine: 5-7 business days
Massachusetts: 5-7 business days
New Hampshire: 5-7 business days
New Jersey: 3-5 business days
Pennsylvania: 5-7 business days
Rhode Island: 5-7 business days
Vermont:  5-7 business days
Virginia: 5-7 business days
West Virginia: 5-7 business days

Our New York office can process documents issued from all the U.S. States listed above.  Please note that you will receive an apostille from the State your document originates from or was notarized in.  For example, a document notarized in New Jersey will receive an New Jersey apostille.

Here is a short video that explains the process:

International Apostille Services, Inc. is the leader in document certification, legalization, and attestation services. We process documents from all 50 U.S. States including documents issued by the U.S. Federal Government.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Filed Under: Apostille, Uncategorized Tagged With: ,
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