We are a growing company that specializes in authenticating US documents for use in foreign countries. Every team member in our company plays an integral role in our success, and each person’s contribution does not go unrecognized.
Location: 250 E. Olive Ave., Suite 201, Burbank, CA 91502
Position: Junior Administrator / Administrative Assistant
Hours: 8am to 5pm Monday – Friday. You must also be able to work two Saturday’s a month in exchange of two Friday’s.
Pay: $21+ hourly/40 hours a week
Paid five day vacation every year
Website: http://www.nationalapostille.com
DUTIES AND RESPONSIBILITIES:
• Answer high volume of incoming calls, online chats, and emails.
• Contact State offices to verify the authenticity of documents.
• Generate UPS/FedEx/USPS air bills.
• Process documents through the California Secretary of State’s office.
• Effectively follow up with clients by phone / e-mail.
• Monitor office supplies.
• Collate and file pending and completed orders.
• Assist executive team members with a variety of projects/tasks.
• Typing, compiling and preparing reports, presentations and correspondence.
• Fulfill “front desk” duties as needed.
REQUIREMENTS:
• Must be HIGHLY detail oriented.
• Ability to consistently complete tasks with accuracy and timeliness.
• Ability to make decisions, problem solve, prioritize and meet deadlines.
• Excellent interpersonal communication and customer service skills.
• Ability to communicate clearly with clients and supervisors, both verbally and in writing.
• Intermediate computer experience, ideally with Gmail, Word and Excel/Excel online.
• Great organizational and planning skills.
• Self-motivation and ability to think independently.
• Ability to follow directions.
• Ability to work in a fast-paced environment.
• Working knowledge of basic reception duties and mail processes.
• Present one’s self professionally in appearance and manner.
• Clean driving record, vehicle, and insurance
EDUCATION/EXPERIENCE:
• Bachelor’s degree with two years of experience or Associates degree with five years of experience.
Email your resume with a cover letter to: careers@nationalapostille.com
