The only way to Apostille internal corporate documents for international use is to have them notarized (Note: Certified documents issued by the State or Federal Government do not require a notary). The signer of the documents must physically appear before a local notary who will notarize the signature on the documents. For example: You need to provide a Power of Attorney for an attorney in Mexico. The attorney has requested for you to draft a document on a company letter and have the signature notarized and Apostilled.
Once the company executive meets with the notary, the documents can then be mailed to our office for processing. It’s extremely important that the notary provides correct notarial wording for their state. Even though these documents are destined for another country, the notary must notarize the documents using the correct notarial wording. If there are any errors, your documents will be rejected. If the documents does not have proper notarial wording, the notary will attach an acknowledgment or jurat. Copy certification documents can also be used. Your local professional notary will be able to assist you.
Common corporate documents we receive are:
- Power of Attorney
- Corporate Forms
- Joint Venture Forms
- Business Letter of Invitation
- Authorization Letters
- Merger Agreements
Certified documents from the Secretary of State or the Federal Government do not require notarization. You can mail these original documents to our office for fast processing. In California, we provide fast same-day California Apostille services. Depending on the State, we can authenticate your documents in a couple of days. Some States may take longer.
Click to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.