Background Check Apostille

In addition to an FBI background check apostille, some countries may ask for you to produce a background check from the last State you lived in.  For example, if your last place of residence was California,  you may be asked to provide a background check from the State of California in addition to an FBI background check.

Note: Most countries will only require a background check from the FBI issued within the past three months.

It’s important to note that we cannot recommend what type of background check you will need.  We can only assist you in processing your background check through the State or US Department of State.

Background checks can be issued by the Police, County, Sheriff, State (Example: California Department of Justice), and FBI.  If you choose to obtain your background check from the Police or Sheriff’s Station, you will need to have the document signed and notarized.  A traveling notary will need to travel to the Station and have the officer’s signature signed and notarized.  If you obtain your background check from the County Clerk, Superior Court, or the State, this document does not require notarization unless it’s provided to you already notarized.  FBI background checks are not notarized as they are considered US Federal documents FBI background check are processed through our Washington DC apostille office.

If you are unsure of who should issue your background check, 95% of background checks we apostille are issued from the FBI. We recommend that you ask the people requesting your document who should issue the background check.

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDFClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Diploma and FBI Background Check Authentication for China

Are you planning to teach or continue your education in China?

From our experience, the Chinese Government will request for you to certify and legalize your FBI background check and your University diploma (highest degree).  In order to certify and legalize these two documents, you must mail them to our offices for processing.  We will discuss each document below and provide you step by step instructions.

The first step in obtaining your FBI background check is to contact an approved FBI Channeler.  By working with an FBI Channeler, you can shorten the amount of time it takes in order to receive your background check.  Another benefit of working with a FBI Channeler is that you can obtain a digital copy in addition to a hard-copy that will be mailed to your location.  A digital copy can help speed up the process of certifying and legalizing your documents for China.  You can email us the digital FBI background check for processing through the US Department of State and the Chinese Embassy in Washington DC.

In order to process your diploma, it must be signed and notarized by the University’s Registrar.  Every University has procedures in place on how to notarize a diploma.  Some University’s will request for you to mail in the original while another will ask for you to order a new one.  In order to find our the procedures and step you must take, you will need to contact the University.  Once you receive your signed and notarized University Diploma, the next step is to mail it to our office for processing.

Depending on the US State your diploma originates from (Example: UCLA – California), we may be able to process these two documents together.  But, in certain situations, we may have to process them separately.  We recommend that you contact our office so we can email you the instructions and order forms.  Our toll free number is 1-888-810-4054 ext.1

Certifying and legalizing documents for China can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the legalization process and the unique requirements of the Chinese Embassy in Washington DC. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDFClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Hague Apostille Example

Are you looking for an example of a State apostille?

In the United States, there can be 52 different apostilles issued.  Each US State and the U.S. Federal Government can issue an apostille.  The difference is that the U.S. Federal Government can issue an apostille form the District of Colombia (Washington, D.C.) and the U.S. Department of State.

Documents originating from the USA can be apostilled for another country who is a member of the Hague Apostille Convention.  In order for your document to be accepted in the other country, it must be apostilled from the State the documents originate from.  (Example: If your birth certificate is from California, it must also be processed through the California Secretary of State’s office).  Beware of service providers who will “Copy Certify” your document through a State it doesn’t originate from.  Only the Secretary of State can authenticate the seal and signature of the public official who has signed your document.

Choose your State to view an example of an Apostille:

Alabama Louisiana Ohio
Alaska Maine Oklahoma
Arizona Maryland Oregon
Arkansas Massachusetts Pennsylvania
California Michigan Rhode Island
Colorado Minnesota South Carolina
Connecticut Mississippi South Dakota
Delaware Missouri Tennessee
Florida Montana Texas
Georgia Nebraska Utah
Hawaii Nevada Vermont
Idaho New Hampshire Virginia
Illinois New Jersey Washington
Indiana New Mexico West Virginia
Iowa New York Wisconsin
Kansas North Carolina Wyoming
Kentucky North Dakota

 

You can also see an example of an Apostille issued by the Federal Government:
U.S. Department of State Apostille
Washington, D.C. Apostille
FBI Apostille Example
US Department of Justice Apostille

Apostilles can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDFClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

New York Apostille

Do you need an apostille for New York?

New York is one of a handful of States that still requires documents to be processed through the County Clerk before the State will attach the apostille.  This two step process is required for County issued documents.  For example, birth certificates, marriage certificates, divorce decrees issued by the Court, death certificates, local Police background checks, notarized documents, and more.

But, some documents only require one step.  For example, documents issued by the State office.  Documents originating from NYC ManhattanBrooklynStaten IslandQueensBronx require two steps to complete.  Because our office is located in NYC we can travel to the County Clerk and the State office at no additional cost.  For documents issued outside of NYC (Example: Long Island: Suffolk County or Nassau County) then our staff will need to drive to the County Clerk in order to authenticate your documents.  Because New York has 62 counties, documents receive outside of NYC or Long Island can take up more time to complete.

Our processing time for documents originating from NYC is 1-2 business days and 2-3 business days for documents originating from Long Island.  In order to determine how long your documents will take and the cost, we welcome you to either chat with our representative on our website or call our NYC office at 1-646-779-2989 or toll free 1-888-810-4054.

If you are in the NYC area, you can drop off your documents at our office.  Our drop off hours are Monday-Friday from 9am to 4pm.  Be sure to download and complete our New York Apostille order forms.  But, before you visit our office, please call us to make an appointment.  We are located on 44th between 5th and Madison.

Our NYC office address is:
International Apostille Services, Inc.
535 Fifth Ave., 4th Floor
New York, NY 10017
1-646-779-2989

Please note that we are unable to authenticate documents by email or the phone.  In order to determine if your document qualifies for an apostille, you must either mail in your document or drop it off at our office.  If we are unable to apostille your document, we will contact you with specific instructions.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your New York documents. Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-646-779-2989 (International Callers).

Obtaining an apostille on your NYC documents can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

IRS Apostille

Do you need an apostille on your IRS document?

Documents issued from the Internal Revenue Service (IRS) can be apostilled through our Washington DC office.  Our DC apostille office processes documents daily through the Secretary of DC and the US Department of State – Office of Authentications.

Documents receive today can be submitted for processing the following business morning.  The processing time is currently four business day through the US Department of State and 1-2 business days through the Secretary of DC. We do provide FedEx or UPS return overnight shipping at no additional cost.

Common tax documents we can apostille are:
– Tax returns
– IRS Form 6166 (United States Residency Certification)
– W2’s
– Other documents issued from the IRS

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your tax documents. Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille on your IRS documents can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Transcript

Do you need to apostille your transcripts?

If you attended a High School, College, University, or a Trade School in the United States and plan to work, continue your education, or obtain a long term Visa in another country, the requesting country will ask that your transcripts be authenticated by the School’s Registrar prior to receiving an apostille from the Secretary of State.

A transcript must be signed and notarized by the School’s Registrar. In order to determine if your transcript has been notarized, you can look for the original signature of the Registrar and the seal and signature of the notary public on the transcript. Every school has policies and procedures on how a transcript is notarized. I recommend that you contact the school and find out their procedure and if they have a notary on staff.  You can also request a traveling notary to meet with the Registrar.

BEWARE OF APOSTILLE SERVICE COMPANIES WHO WILL RE-NOTARIZE YOUR TRANSCRIPT IN ANOTHER STATE OR WITHOUT THE SCHOOL REGISTRAR’S SIGNATURE.

In some situations, the school will draft a letter on school letterhead certifying that the attached copy of the transcript is authentic.  This letter is then notarized and apostilled from the State office. Also, the country requesting your transcript will provide you instructions on what is required.

Once your transcript has been notarized, we recommend that you contact us so we can email you the instructions and order forms.  Also, some countries have strict requirements on how a transcript should be authenticated.  These countries include: Kuwait, Qatar, and Saudi Arabia.  Documents destined for these countries require multiple steps and additional supporting documentation.

The processing time and cost depends on the State the transcript has been notarized in and the country requesting the degree. For example, a degree notarized in California and for Spain is going to cost less than a degree notarized in New York and for Qatar.  Our staff can provide you the cost and processing time.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your transcript. Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille on your degree can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

FBI Criminal CRC Background Check Apostille

Do you need an apostille on your FBI Criminal Background Check?

The first step is to contact an approved FBI channeler who will assist you in obtaining your background check.  Obtaining your background check through an FBI Channeler will help save time and the frustration of dealing directly with the FBI.  In addition to an FBI background check, some countries may request a State issued background check (Example: California and FBI).  We recommend that you check with the country requesting your documents in order to avoid any delays or additional costs.

Once you obtain your background check, our Washington DC apostille office will process your documents with the US Department of State – Office of Authentications.  You can download our Washington DC apostille order forms from our website or you can contact our office and we can email them to you.  Our office will hand deliver, pick-up, complete form DS-4194, pay the US Department of State fee, and drop off your completed documents at the FedEx shipping center.

If you are outside of the USA, you can request the FBI channeler to email you your background check.  The document will be in a .PDF format and some FBI channelers may also include a password to view the report.  If you do receive your background check by email, you can forward it to us with a completed order form and credit card authorization form.  Our Washington DC apostille email address is: WashingtonDC@internationalapostille.com

The current estimated processing time is four business days and we do provide FedEx overnight return shipping at no additional cost.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your FBI background check. Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054.

Obtaining an apostille on your background check can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Legalization Process – Embassy or Consulate

The process of legalizing documents for non Hague Apostille Countries is either a two or three step process.  The steps include State certification, US Department of State certification (if required), and Embassy or Consulate legalization. Depending on the jurisdiction of your documents, either the Embassy or the Consulate office will legalize your documents.

In addition to the steps mentioned above, some documents may require additional steps to complete (Example: Commercial Invoices and Certificate of Origin).

The actual number of steps would depend on the type of documents you, the State your documents originate from, and the country requesting your documents.

Here is an example of the legalization process:

Some countries may also request additional documentation from you.  For example, some countries will require a copy of your US Passport or Driver License, while another country will ask for an authorization letter allowing us to represent you at the Embassy or Consulate office.  By working with a professional service company, you can rest assure that your documents will be processes quickly saving you time and money.

Here is a list of countries who are not members of the Hague Apostille Convention:

Afghanistan, Algeria, Angola, Bangladesh, Benin, Bolivia, Brazil, Burkina Faso, Burma MyanmarCambodia, Cameroon, Canada, Chile, China, Congo Republic, Congo Democratic, Ivory Coast, Cuba,Egypt, Eritrea, Ethiopia, Ghana, Guatemala, Guinea, Haiti, Indonesia, Iran, Iraq, Jamaica, Jordan,Kenya, Kuwait, Laos, Lebanon, Libya, Macedonia, Madagascar, Malaysia, Mali, Mauritania, Morocco,Mozambique, Myanmar Burma, Nepal, Niger, Nigeria, Pakistan, Palestine, Philippines, Qatar, Rwanda,Saudi Arabia, Senegal, Sierra Leone, Singapore, Sri Lanka, Sudan, Syria, Taiwan, Tanzania, Togo,Thailand, Tunisia, Turkmenistan, UAE (United Arab Emirates), Uganda, Vietnam, Yemen, Zambia,Zimbabwe

Certifying, attesting, and legalizing documents can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the authentication process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Diploma

One of the most common document we can apostille is an education diploma.

In order to apostille a diploma, it must be signed and notarized by the school’s registrar.  The registrar or another official at the school (Example: Principal) will attest to the validity of the diploma ensuring that if anybody calls the school, the diploma will be verified.

A diploma cannot be signed and notarized by just anybody.  Only the official from the school can attest to its authenticity and validity.  If the school does not have a notary public on staff, a traveling notary can visit the school and meet with the registrar.

Note: The reason why you want the diploma attested by the school is because you want an official from the school to verify your degree in case someone calls with questions.

Every school has procedures in place on how to notarize a diploma. Some schools will ask for you to mail in the original diploma while another will certify a color copy.  We recommend that you contact the school and find out what their procedures are before doing anything . If your school is having difficulty understanding your request, you can ask the school to contact us for instructions.

Once your diploma has been signed and notarized, the next step is to mail it in to our office for processing.

The processing time and cost depends on the State the degree has been notarized in and the country requesting the degree. For example, a degree notarized in California and for Spain is going to cost less than a degree notarized in New York and for Qatar.  Our staff can provide you the cost and processing time.

The most common countries we attest diplomas are for: South Korea, China, the United Arab Emirates, Saudi Arabia, Qatar and more!

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your diploma. Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille on your degree can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Power of Attorney – POA

Do you need to apostille a Power of Attorney – POA?

A power of attorney signed and notarized within the United States must be apostilled by the State the document was notarized in.  For example, if your documents were notarized in New York, the document must also be apostilled from the State of New York.

Countries who are members of the Hague Apostille Convention will receive an apostille while countries who are not members will receive State certification.  For countries who are not members, your documents will also require Embassy or Consulate legalization.

We recommend that a power of attorney be drafted by a professional from the country requesting it.  For example, if you need a power of attorney for Germany, we recommend that an attorney in Germany draft the power of attorney.  This helps eliminate potential errors and redo’s.

If your power of attorney is written in a foreign language (Example: Polish), an English translation may be required.  Most States will accept a document written in a foreign language as long as the document has been signed and notarized with proper English notarial wording.

We recommend that you contact us before mailing in your documents in order to avoid any delays or additional cost.  Some States will also require County Clerk authentication of the notary’s seal and signature prior to the apostille.

The very first step is to take your power of attorney to a local notary public.  The notary must notaries your document and use proper State notarial wording in English.

Obtaining an apostille on your power of attorney can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the authentication process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.