Legalization Process – Embassy or Consulate

The process of legalizing documents for non Hague Apostille Countries is either a two or three step process.  The steps include State certification, US Department of State certification (if required), and Embassy or Consulate legalization. Depending on the jurisdiction of your documents, either the Embassy or the Consulate office will legalize your documents.

In addition to the steps mentioned above, some documents may require additional steps to complete (Example: Commercial Invoices and Certificate of Origin).

The actual number of steps would depend on the type of documents you, the State your documents originate from, and the country requesting your documents.

Here is an example of the legalization process:

Some countries may also request additional documentation from you.  For example, some countries will require a copy of your US Passport or Driver License, while another country will ask for an authorization letter allowing us to represent you at the Embassy or Consulate office.  By working with a professional service company, you can rest assure that your documents will be processes quickly saving you time and money.

Here is a list of countries who are not members of the Hague Apostille Convention:

Afghanistan, Algeria, Angola, Bangladesh, Benin, Bolivia, Brazil, Burkina Faso, Burma MyanmarCambodia, Cameroon, Canada, Chile, China, Congo Republic, Congo Democratic, Ivory Coast, Cuba,Egypt, Eritrea, Ethiopia, Ghana, Guatemala, Guinea, Haiti, Indonesia, Iran, Iraq, Jamaica, Jordan,Kenya, Kuwait, Laos, Lebanon, Libya, Macedonia, Madagascar, Malaysia, Mali, Mauritania, Morocco,Mozambique, Myanmar Burma, Nepal, Niger, Nigeria, Pakistan, Palestine, Philippines, Qatar, Rwanda,Saudi Arabia, Senegal, Sierra Leone, Singapore, Sri Lanka, Sudan, Syria, Taiwan, Tanzania, Togo,Thailand, Tunisia, Turkmenistan, UAE (United Arab Emirates), Uganda, Vietnam, Yemen, Zambia,Zimbabwe

Certifying, attesting, and legalizing documents can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the authentication process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Diploma

One of the most common document we can apostille is an education diploma.

In order to apostille a diploma, it must be signed and notarized by the school’s registrar.  The registrar or another official at the school (Example: Principal) will attest to the validity of the diploma ensuring that if anybody calls the school, the diploma will be verified.

A diploma cannot be signed and notarized by just anybody.  Only the official from the school can attest to its authenticity and validity.  If the school does not have a notary public on staff, a traveling notary can visit the school and meet with the registrar.

Note: The reason why you want the diploma attested by the school is because you want an official from the school to verify your degree in case someone calls with questions.

Every school has procedures in place on how to notarize a diploma. Some schools will ask for you to mail in the original diploma while another will certify a color copy.  We recommend that you contact the school and find out what their procedures are before doing anything . If your school is having difficulty understanding your request, you can ask the school to contact us for instructions.

Once your diploma has been signed and notarized, the next step is to mail it in to our office for processing.

The processing time and cost depends on the State the degree has been notarized in and the country requesting the degree. For example, a degree notarized in California and for Spain is going to cost less than a degree notarized in New York and for Qatar.  Our staff can provide you the cost and processing time.

The most common countries we attest diplomas are for: South Korea, China, the United Arab Emirates, Saudi Arabia, Qatar and more!

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your diploma. Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille on your degree can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Power of Attorney – POA

Do you need to apostille a Power of Attorney – POA?

A power of attorney signed and notarized within the United States must be apostilled by the State the document was notarized in.  For example, if your documents were notarized in New York, the document must also be apostilled from the State of New York.

Countries who are members of the Hague Apostille Convention will receive an apostille while countries who are not members will receive State certification.  For countries who are not members, your documents will also require Embassy or Consulate legalization.

We recommend that a power of attorney be drafted by a professional from the country requesting it.  For example, if you need a power of attorney for Germany, we recommend that an attorney in Germany draft the power of attorney.  This helps eliminate potential errors and redo’s.

If your power of attorney is written in a foreign language (Example: Polish), an English translation may be required.  Most States will accept a document written in a foreign language as long as the document has been signed and notarized with proper English notarial wording.

We recommend that you contact us before mailing in your documents in order to avoid any delays or additional cost.  Some States will also require County Clerk authentication of the notary’s seal and signature prior to the apostille.

The very first step is to take your power of attorney to a local notary public.  The notary must notaries your document and use proper State notarial wording in English.

Obtaining an apostille on your power of attorney can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the authentication process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Arab Chamber

Do you need your documents authenticated through the Arab Chamber?

National US Arab Chamber of CommerceThe National U.S. Arab Chamber of Commerce (NUSACC), established nearly 50 years ago, is America’s longest serving organization dedicated to U.S.-Arab business. NUSACC is widely regarded as the voice of American business in the 22 countries of the Arab world and the premier portal to the United States for Arab commercial enterprises.

International Apostille Services, Inc. can process your documents through the National U.S. Arab Chamber of Commerce in 1-2 business days.

NUSACC is a non-partisan, non-profit organization that is registered under U.S. law as a 501-c-6 chamber of commerce.  The Chamber is an independent, membership-driven entity that receives no income from foreign governments.  NUSACC’s stakeholders include more than 25,000 companies, and the vast majority of these are small and medium-sized enterprises (SMEs) based in the United States.

The National U.S.-Arab Chamber of Commerce is the ONLY business entity in the United States that is officially recognized and sanctioned by the League of Arab States and the General Union of Arab Chambers of Commerce, Industry, and Agriculture.  As such, NUSACC is a “sister chamber” and partner to the national chambers of commerce throughout the Arab world.

Do you need your Certificate of Origin (C/O), Commercial Invoice (C/I), Packing Slip, or Bill of Lading certified and legalized?  Call us at 1-888-810-4054.

For any other document, your document requires State certification, US Department of State certification and National U.S. Arab Chamber of Commerce authentication.

To get started, please click on the country you will be exporting your products to:

Algeria Lebanon Sudan
Bahrain Libya Syria
Egypt Morocco Tunisia
Iran Oman UAE
Iraq Palestine Yemen
Jordan Qatar
Kuwait Saudi Arabia

 

Here is an example of the seal of the National U.S. Arab Chamber of Commerce.
national-us-arab-chamber-of-commerce-seal

At International Apostille Services, Inc., we take the guesswork out of legalizing your documents for the countries listed above.  Our trained and knowledgeable staff are available Monday-Saturday from 8am to 7pm to answer your questions and provide you easy to follow step-by-step instructions.  We provide expedited US legalization services ensuring that your documents will be completed quickly.

Visit the National US Arab Chamber of Commerce (NUSACC)

Certifying, attesting, and legalizing documents can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the authentication process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Notary

Do you need to obtain an apostille on a notarized document?

Documents that have been signed and notarized within the United States can be processed through our office.  Our nine offices are strategically located in order to complete your douments quickly saving you time and money.

For example, if your documents were signed and notarized in New York City, your document must also receive a New York Apostille.  Most people mail in their documents but you are always welcome to drop off your documents with the receptionist.

Only the State office can authenticate the seal and signature of the notary public.

In a handful of States, a signed and notarized document must also be County Clerk authenticated before the State will attach an apostille.  These States include: New York, Hawaii, Kentucky, Maryland, and Tennessee.  If your documents are signed and notarized in the States of Alabama or Georgia, the State will require County Clerk authentication for Countries who are not members of the Hague Apostille Convention.

The most common type of notarized documents we receive are:
– Power of attorney
– Affidavit (sworn statement)
– Background check (Police or Sheriff)
– Copy of Diploma and/or Transcripts
– Copy of Driver License
– Copy of Passport
– Travel Consent
– Authorization of Agent

Basically, any document that requires your signature will also require an apostille.

One of the most challenging aspects of processing notarized documents is that most notaries fail to follow proper State notarial laws.  Also, authenticating a notary’s seal and signature is handled only by the State office.  If the notary did not sign or follow the proper notarial laws of the State, your documents will be rejected.

Be sure to find a notory public who has been commissioned for at least one year and they actively perform notarization for a veriety of documents.  You can find a local notary near you by searching online.  Once your documents have been signed and notarized, the next step is to contact us.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Travel Consent

Do you need an apostille on a Travel Consent?

When one or both parents are not able to accompany a minor child during travel, a travel consent letter will need to be prepared, signed, notarized, and certified by an apostille from the State office.

A travel consent letter is required not only from the airline, but most countries will also request this letter to be certified by an apostille in order to prove that the official (notary public) did in fact meet with the signer of the document.  The parent who is not traveling with the child will need to sign the travel consent letter and have it notarized.  If both parents are not traveling with the minor child, then both of their signatures will need to be signed and notarized.

Examples of a travel consent letter can be found online or the airline can provide you a sample to complete.  We recommend that you take this letter to a local notary who will acknowledge the signature of the signer(s).  Please, be sure that you find a notary with a minimum of five years of experience notarizing documents in order to avoid any errors or delays.

We can apostille a travel consent letter signed and notarized in any U.S. State, U.S. Embassy, or U.S. Consulate office.  If you are in the USA, you can find a local notary at the local bank or shipping center.  You can also hire a traveling notary to meet you at the office or home.  If you are outside of the USA, you can find the closest U.S. Federal Notary at a U.S. Embassy or U.S. Consulate office for assistance.

Once we receive your notarized document, we can process it with the State office as fast as the same business day.  For example, a travel consent letter signed and notarized in the State of California can be processed through our Los Angeles office the same-day.  Please, call us so we can email you the instructions, cost, and order forms.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your travel consent letter. Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille on your travel consent letter can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Degree

Do you need to apostille your Degree?

If you attended a High School, College, University, or a Trade School in the United States and plan to work, continue your education, or obtain a long term Visa in another country, the requesting country will ask that your degree be authenticated by the School’s Registrar prior to receiving an apostille from the Secretary of State.

A degree must be signed and notarized by the School’s Registrar. In order to determine if your degree has been notarized, you can look for the original signature of the Registrar and the seal and signature of the notary public on the diploma. Every school has policies and procedures on how a degree is notarized. I recommend that you contact the school and find out their procedure and if they have a notary on staff.  You can also request a traveling notary to meet with the Registrar.

BEWARE OF APOSTILLE SERVICE COMPANIES WHO WILL RE-NOTARIZE YOUR DEGREE IN ANOTHER STATE OR WITHOUT THE SCHOOL REGISTRAR’S SIGNATURE.

In some situations, the school will draft a letter on school letterhead certifying that the attached copy of the diploma is authentic.  This letter is then notarized and apostilled from the State office. Also, the country requesting your degree will provide you instructions on what is required.

Once your degree has been notarized, we recommend that you contact us so we can email you the instructions and order forms.  Also, some countries have strict requirements on how a degree should be authenticated.  These countries include: Kuwait, Qatar, and Saudi Arabia.  Documents destined for these countries require multiple steps and additional supporting documentation.

The processing time and cost depends on the State the degree has been notarized in and the country requesting the degree. For example, a degree notarized in California and for Spain is going to cost less than a degree notarized in New York and for Qatar.  Our staff can provide you the cost and processing time.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your degree. Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille on your degree can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Single Status

Do you need an apostille on a Single Status?

Are you planning on getting married in another country?  If you are planning to get married in another country,  you will need to obtain an apostille on your single status affidavit.  A single status affidavit is a document that states you are currently not married to another person in the USA.

It’s basically a sworn statement.  The reason for this is to prevent individuals form getting married to more than one person at a given time.  You can obtain a single status affidavit by contacting the local County Clerk or you can draft your own document and have it notarized (see example below).  If you are outside of the USA, the local U.S. Embassy or U.S. Consulate office will also be able to assist you with the production and notarization of this document.

Some countries may also refer to this document as:
Single Status Affidavit
No Record of Marriage
Certificate of Freedom to Marry
Certificate of No Impediment for Marriage
Certificate of No Record – Marriage
Affidavit of Single Status
Affidavit of Marriageability
Certificate of No Public Record
Marriageability Affidavit

Here is an example of a single status affidavit:

Depending on how you obtain your single status (County Clerk, Court, State, US Embassy or US Consulate), we recommend that you contact us so we can provide you step-by-step instructions.  For example, if you obtained your single status affidavit from the County Clerk in Los Angeles, California, you will need to mail in this document to our Los Angeles California apostille office.  Another example, if you obtain your single status from a U.S. Embassy in China, you will need to mail in this document to our Washington, D.C. apostille office for processing.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on our documents. Our trained and knowledgeable staff are available Monday – Friday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-310-484-5296 (International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

How to Apostille a Texas Birth Certificate

Do you need an apostille on your Texas Birth Certificate?

In order to apostille a Texas birth certificate, the certificate must be issued from the State, County, City, or local Registrar.  Please note that a birth certificate cannot be notarized.

Note: We recommend that birth certificates issued from the State of Texas be issued within the past five years.

There are several ways in which you can guarantee that the State will process your birth certificate:

  1. Obtain a certified copy from the State, County, City, or local Registrar
  2. Obtain a certified copy from the Texas State Vital Records office (State office).

If you do mail in a birth certificate older than five years, will will present your document to the State office for review.  If the State rejects your document, we will obtain the rejection letter and contact you the same-day.

If we do contact you regarding the rejection of your birth certificate, there are two steps you can take:

  1. You can order a new certified copy from the State, County, City, or local Registrar or online through http://www.VitalCheck.com (Best choice)
  2. Contact the Texas Vital Records Department for information.  (Can take a longer time if you go this route)

At International Apostille Services, Inc. Texas, we take the guesswork out of getting an apostille on your Texas birth certificate.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-512-640-4960 (International Callers).

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

Apostille Marriage Certificate – Wedding

Do you need to apostille a marriage certificate?

If you were married in the United States and would like to have your marriage recognized in another country, you will be asked to have your marriage certificate apostilled.  We can apostille a marriage certificate issued from all 50 U.S. States including the District of Colombia (Washington, D.C.)

In order to apostille a marriage certificate, it must be presented to the State office for verification.  Only the State that has issued your license can apostille the document.  For example, if your marriage certificate is from the State of California, only the California Secretary of State can affix the apostille to the certificate.  In some States, the Secretary of State is called the Department of State or the Lt. Governors office.  Regardless, the roles are the same.

In many situations, filing a marriage certificate in a foreign country does have its advantages.

For example, if would like to obtain dual citizenship with certain countries (Example: Italy, Spain etc…), you will be asked to have your marriage certificate apostilled. This helps prove to the other country that your marriage certificate is legitimate.  Also, in some countries, in order to be considered husband and wife, a marriage certificate must be filed with the Foreign Government (Example: UAE, Qatar, Kuwait, Saudi Arabia, etc…).

There are many other reasons why you would need to apostille a marriage certificate.  Are you selling a property? Buying property? Inheritance?  Proving that you were married to a person? Opening a bank account?

If you have been instructed to obtain an apostille on your marriage certificate, we recommend that you contact our office for instructions.

At International Apostille Services, Inc., we take the guesswork out of getting an apostille on your documents.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step by step instructions. 1-888-810-4054 or 1-202-779-9611 (International Callers).

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.