County Authentication and State Apostille

United States ApostilleAt International Apostille Services, Inc., we take the guesswork out of authenticating your documents through the County Clerk’s office and obtaining the apostille from the State’s office.

In the United States, a handful of States still require a notarized document to also be authenticated by the County Clerk’s office before the State will attach the apostille.

These five States are:

  1. Hawaii
  2. Kentucky
  3. Maryland
  4. New York  (No additional cost if in NYC)
  5. Tennessee

If your documents has been notarized in any of the five States above, your documents will need to be authenticated by the County Clerk’s office before the State will attach the apostille.  Our office can authenticate your documents from the County Clerk’s office prior to obtaining the apostille form the Secretary of State’s office.  Or, if you are in the County your documents have been notarized in and you would like to save time and money, you can take the notarized document to the County Clerk’s office and authenticate the notary’s seal and signature.  Once authenticated, you can then mail in your documents to our office so we can obtain the State apostille

Q. Why does my document require County Clerk authentication?
A. Unfortunately, in a handful of States, the Secretary of State does not have the official signature of the notary on staff even though the notary is commission by the same office that provides the apostille.  The State will recognize the official signature of the County Clerk but not the notary.  Hopefully, in the near future, these States will eliminate this additional step.

Q. Can you handle the County and the State?
A. Yes, we can handle both steps.  Please note that we do charge a fee for County Clerk authentication in addition to our State apostille fee.  In the State of New York, if your document has been notarized in NYC, we do not charge an additional fee.

The first step is to have your documents notarized. Once notarized, call us at 1-888-810-4054 so we can review your documents before you mail them in for processing.  Our trained and knowledgeable professionals are available Monday – Saturday from 8am to 7pm to answer your questions and provide you easy to follow step by step instructions.

International Apostille Services, Inc. is the leader in document certification, legalization, attestation, and apostille services. We process diplomas and transcripts issued from all 50 U.S. States and the District of Columbia in Washington, D.C.

International Apostille Order Form PDF SmallClick to download our International Apostille Order Form. Our Apostille service is fast, convenient, and saves you time and money.

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